Harvest Festival Update

As you may (or may not!) know, we've recently had some hiccups in the planning for Harvest Festival 2012, notably around concerns over the safety of the school building for weekend events as well as whether groups coming to the festival have adequate insurance.    We are pleased to be able to report that these concerns have been resolved, and we are all free to dream about scarecrows, fireworks, and great food from our PTF, Men's Club, and Church.    Here are the UNOFFICIAL, DRAFT, WE REPEAT, NOT APPROVED YET, minutes from last Wednesday's School Board meeting.    Thank you to Raegan for getting them out at around midnight of that night!   We'd be interested in the 'take' from any of the folks who were at the meeting.   What are your thoughts?    p.s., please be polite and no bad  language!   Thanks. 

Monroe Consolidated School Board Meeting
September 5, 2012
MCS Cafeteria
 
Community Members  Present
 Glenn Wagner
Sandy Wagner
Deb Fiske
Teri Dimus
Bryan Turnbull
Eileen Brown
PJ Blanchard
Myrna Woodworth
Woody Woodworth
Steve Sherman
Jessica Sherman
Edith-Ann Emery
Joyce Cate
Bob Wormer
Bruce Frazer
Cindy Frazer
Dan Powers
Alice Frazer
Greg Moore
Bob Wormer
Monica Jaynes
Maynard Farr
 
Board Members/Administration Present
 Linda Clark
Karl Johnson
Raegan Colburn
Paula Geil
Rob Martin
  
Meeting called to order at 5:45 p.m.

Linda Clark opened the meeting and addressed the community.  She explained the timeline of events with the insurance and use of building and grounds policy.

-The board agrees to be co-sponsors of the Harvest Festival.

-Cindy Guibord has volunteered to be in the kitchen during the festival although the school will pay her if she
wishes.

-Linda read the letter from Primex explaining the insurance coverage.

-Doug Hatfield, School Attorney, spoke with Linda today and told her that he could prepare a document that would cover the Men’s Club under the school “umbrella”.
 
Public Comment

 Many community members asked questions and suggested solutions.

 
Robert Martin made a motion to contact Doug Hatfield to draft a document to make these groups part of the school’s umbrella.  Paula Geil seconded.  Unanimous vote.

Karl Johnson made a motion to accept the money from the anonymous donor, if need be.   Robert Martin seconded.  Unanimous vote.

 Donna Mitton supplied the Board with a Release of Liability document.  The Board would like those to be signed by each entity and returned by September 25, 2012.
 
Karl Johnson made a motion to get the Release of Liability, have the school attorney check it and have all groups sign it by September 25, 21012. Linda Clark seconded.  Unanimous vote.


Karl Johnson made a motion to adjourn the meeting.  Raegan Colburn seconded.  Unanimous vote.
 
Meeting adjourned at 7:20.  
 
Respectfully Submitted,
 
Raegan E. Colburn
School Board Secretary